Instructions for the site
http://filexchange.huji.ac.il

General Instructions

1. The FTP service File Exchange (FTP) makes it possible for academic and administrative staff to share (send and receive) files with colleagues all over the world. This service enables, for example, to send files that are too large to be sent by mail.
   
   
2. Uploading files, to be shared, involve two main steps:
• Open a new personal directory on the server
• Putting files in your directory
  
  
3. To open a new directory access the site: http://filexchange.huji.ac.il, login and fill-in the form (only the University staff can open a new directory).
   
   
4. While creating the directory, you will set the access rights of your colleagues to the directory (Read-only or Read-Write).
   
   
5. Files can be uploaded to the directory with FTP client (e.g ws_ftp, Internet Explorer, or any other FTP application for Macintosh/Unix).
   
   

The usage of the directory should be done under the University computing and networking resources guidelines and can be read at http://ca.huji.ac.il/policy.shtml.

Open a new directory

1. Opening a new directory - Access the site: http://filexchage.huji.ac.il.
   
   
2. To Logon (Image 1) fill in the following fields:
   • ID number without the control digit (8 digits)
   • Personal code (appears in the pay slip) or OTP password
   • Interface language - English

Image 1

3. Fill in the the following fields (Image 2):
   • Subject - The subject of the message that will be sent to the recipients.
   • Body - The body of the message that will be sent to the recipients.
   • Email address/es of recipients - Type the Email addresses of the recipients you want to share the files with. You can invite several colleagues to use the directory. Type their Email address with a comma between the addresses.
   • Files availability period - The period of time the directory will be available on the server (minimum one day, maximum 7 days). You can extend the time with a special permission from the Head of Edmond J. Safra branch, Alex Gaft.
   • Permissions - you can set the following attributes: Read-only option (only you will be able to upload files - default option) or Read-Write (the recipients will be able to upload their files as well).
   • Your email address - Type your Email address.
     
     
4. After you've filled in all the details click send.

Image 2

5. If all went well, you'll receive a message as shown in image 3.

Image 3

6. The creation of the directory will take a few minutes and an Email message will be sent to the recipients' addresses you've provided.

Directory Usage

Instructions for the Initiator

1. Access the directory:

• Windows Users
  • Mark the URL you've received in the message (The URL will be in the format of:
    ftp://xxxxxxxx@tethys.cc.huji.ac.il/########).
  • Right click the highlighted text and choose Copy.
  • Open My Computer.
  • Paste into the address bar (Right mouse click and choose paste).
  • Press Return.
  • You will be asked for a username and password. Enter your ID number without the control digit (8 digits) and your Personal code (appears in the pay slip) or OTP password .
• Macintosh/Unix Users
  • Access the directory using an FTP client (You can download an FTP client from HUCA site for Mac OS X users).
  • Type the server host name: ftp://tethys.cc.huji.ac.il
  • Type your username: Your ID number without the control digit (8 digits)
  • Type your password: Personal code ( that appears in the pay slip) or OTP password
    

2. After authentication you'll receive your root directory. Double-click the directory with the same name (id number) you've received in the Email message (for example: The new directory id is: 12345678) .
   Now you can upload your files.
3. The recipients can logon only to the directory that they were invited to, and they are allowed to download or upload files according to the attributes you've set.
4. The directory and its content will be erased at the time and date that is mentioned in the Email message you've received. A reminder message will be sent to you a day before the directory expires.

Instructions for the Invited User

1. Access the directory:

• Windows users:
  • Highlight with mouse the URL you've received in the message (The URL will be in the format of:
    ftp://xxxxxxxxxxxx:xxxxxxx@tethys.cc.huji.ac.il).
  • Right click the highlighted text and choose Copy.
  • Open My Computer.
  • Paste into the address bar.(Right mouse click and choose Paste).
    Press Return.
• Macintosh/Unix Users
  • Access the directory using an FTP client (You can download an FTP client from HUCA site for Mac OS X users).
• Type the server host name: ftp://tethys.cc.huji.ac.il
• Type the username you've received in the Email massage, for example: Your username is: "username" (without quotation marks).
• Type the password you've received in the Email massage, for example: Your password is: "password" (without quotation marks).

2. According to the attributes that the initiator has set, you'll be able to download or also upload files to the directory.
   
   
3. The directory and its content will be erased at the time and date that was mentioned in the Email message you've received. A reminder message will be sent to you a day before expiration.